Register as attendee

Earlybird rates

  • Full conference ticket 950 875
  • Single day ticket750
  •  
  • Students495
  • Developing countries550

Standard rates

  • Full conference ticket950
  • Single day ticket750
  •  
  • Students495
  • Developing countries550

Late call rates

  • Full conference ticket975
  • Single day ticket750
  •  
  • Students495
  • Developing countries550

General information on registration [Note: registration is closed]

IMPORTANT: After registration you can download your personal PDF ticket/badge via My Velo-city (registration overview). You must print your PDF ticket (badge) before heading to the registration desk at the conference venue. You can easily download your ticket/badge via your My Velo-city (registration overview) where you can also find the compete overview of the tickets and events you have registered for.

 

Download our participants list

Due to privacy reasons we only communicate organisation, name and country of our participants.

 

Please note:

  • During the registration process you will be asked to login or to create a My Velo-city account. With this My Velo-city account you will have an overview of your registration and payment (receipt). You also have the possibility to register for additional events and excursions;
  • The Velo-city 2017 organization uses your personal information only for registration purposes;
  • After registration and payment you will receive a confirmation e-mail with a overview of your personal registration. With your My Velo-city account you can access a PDF file with your personal name badge for the conference; 
  • Invitee codes will be provided by your contact from the ECF or the Velo-city 2017 organisation. Invitees (speakers, special delegates, invitations), please check your invitation for your invitee code;
  • If you have any specific question on your registration please contact registration@velo-city2017.com.

Accompanying persons

This Velo-city conference it will be possible to bring your spouse (accompanying persons) to the great region of Arnhem Nijmegen. The social program and many excursions of Velo-city 2017 will also be open to accompanying persons of the delegates (maximum amount of 2 accompanying persons). No need to make an extra conference booking. You can easily book extra tickets in your own registration for your partner.

Note: for the welcome reception and closing festival accompanying persons will be charged an amount of €75,-.

Pre and Post Programme

Velo-city 2017 organizes a Pre and Post Programme for delegates who would like to stay longer in the Netherlands and to experience cycling in various other Dutch cities. These Pre and Post Programme events take place before or after the Velo-city conferences. During this registration you wll have the possibility to register for Pre and Post Programme events.

Developing countries

Velo-city 2017 offers a reduced attendance fee for to those residing and working in developing countries, as defined by the using the World Bank's list of Low-Income, Lower-Middle-Income and Upper-Middle-Income Economies as of September 2016. Look at the specific website of the World Bank or this PDF-file if your country applies as a developing country. ID/passport check will be made at the registration desk of the conference.

International Attendees

Visa Information: Attendees from outside the Netherlands may need to apply for a visa at the Dutch Embassy, consulate, or other visa-issuing office in their country or region of origin. Please make your visa requests early,  as processing can take up to several weeks or months. More information on visa application can be found here. If you need an official letter or invitation from the Velo-city 2017 organizers to get a Visa please contact info@velo-city2017.com.

Payment Methods

  • ON SITE (registration desk Vereeniging): Delegates can pay with Credit Card, PayPal, Debit Card (pin);
  • ONLINE: Delegates from the Netherlands can pay by using creditcard, PayPal or iDeal;
  • ONLINE: Delegates from all over the world can pay by using creditcard or PayPal;
  • It is not possible to pay by invoice anymore. The very last date or deadline for payment by invoice was set on May 10. 
  • Terms and conditions for particpamts who were paying by invoice (before May 10): The amount must be received on our bank account NL13INGB0002334382, ING Bank NV, Postbus 90153, 5600 RE Eindhoven, The Netherlands, within three weeks (21 days) after the registration date. If this is not the case, we consider the conditions for your request for paying by invoice as not met and your purchase as not submitted and therefore the agreement as not existing and you will need to submit a new request. The very last date or deadline for payment by invoice is set on May 10. We will not take new requests after that date. Current applications by invoice should also be payed on that date on the bank account mentioned above. Transfer costs and bank fees should be taken by the buyer. If this is nog the case we consider your payment as insufficient and therefore not submitted.

After your payment you can download a proof of payment (payment receipt) or the invoice via your My Velo-city account (Registration Overview).

Cancellation and Refund Policy

Special event tickets (lunches, excursions etc) are nonrefundable.

For those requesting a registration fee refund, only written requests received at Velo-city headquarters on or before May, 12, 2017, will receive a refund less a €150,- processing fee. There are no refunds for registration after May, 12, 2017. There will be no refunds for cancelled event tickets at any time. Refund requests must be sent to: registration@velo-city2017.com or mailed to Velo-city 2017 c/o Conference Refunds, P.O.Box 38196, 6503 AD The Netherlands. Refunds will be processed after the conference.

 

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